The best way to share media, like a website, with your peers is to prepare a button in the agenda ahead of time. However, sharing it immediately in the CircleSpace™️ is very easy, too. All you need is the link:
Copy the URL of the website you want to share. (You can do this by just clicking on the address line in your browser and then right-clicking and selecting ‘Copy’. You can also copy with your keyboard by simultaneously pressing the ‘CTRL‘ and ‘C‘ keys, or ‘Command‘ and ‘C‘ on Mac. )
Open the Tools menu in the CircleSpace™️ and choose the ‘Share document‘ option. Then, right click and select ‘paste’, or press the ‘CTRL‘ and ‘V‘ keys in the space provided.
Pressing Start Sharing will open the website within the CircleSpace™️ for all participants to see.
NOTE: Each participant can independently change the layout between Portrait or Landscape mode by clicking on the three dots under the agenda.
4. To close the website for all participants, click the “X” on the tray below the agenda.
In the CircleSpace™️, you can easily display Google documents that you can collaborate in with your peers. Prepare a button in your agenda so you don’t have to worry about it during your session. Or follow the steps below to share your document immediately.
Collaborate in a Google Doc, Sheet or Slides together
Open the document you want to share in your Google Drive and click the “Share” button in the top right corner.
In the window that pops up, click ‘Change‘ at the bottom.
Then, select ‘Anyone with the link‘ on the left panel and change ‘Viewer‘ to ‘Editor‘ in the right panel to allow others to collaborate on the document.
Google will automatically save your permissions preferences.
Now, copy the ‘Link to share‘
In the CircleSpace™️, open the Tools menu (on ‘Tools‘ on the top right).
In the Pop-Up Window that appears, paste the link into the first field. You can choose whether you wish to show the document in landscape or portrait view in the Layout menu. Then, click “Start Sharing”.
The Google Doc, Sheet, or Slide will display to everyone in the room. All participants can click into the document and start writing together.
NOTE: Each participant can change the layout or close the document, using the Sharing Document menu (grey box to the right).
Advice: You can hide the agenda to have more viewing space when sharing a document.
In the CircleSpace™️, you can do things together. When you work together, you collaborate, you share deeply. In this article, you’ll learn how to add a button to your agenda that opens a collaborative Google document – one of the many types of documents that can be shared in the CircleSpace™️.
As long as you have the option to share your documents with anyone (including those that don’t already have an account with the same platform you are using), you can share it in the CircleSpace™️, using the sharing link or an embed code. A couple of examples include Dropbox, Onedrive and Zoho.
Sharing A Google Document
Open the Google document you want to share in your Google Drive and click the ‘Share’ button in the top right corner.
In the window that pops up, click in the box that says ‘Get link’.
Choose the options ‘Anyone with the link’ and select ‘Editor’ from the drop-down menus.
Click ‘Copy link’ and then ‘Done’.
In your agenda editor (on my.circles or in the CircleSpace), click the magic wand icon to display a list of possible button functions.
Select ‘Share document’.
Here you will be prompted to:
Enter a title for the document. This will appear as the text within the button.
Enter a URL. Here, you should enter the ‘share’ link that you copied from your Google document. Alternatively, you can also paste embed links or iFrames into this box.
Click ‘Save’ in the pop-up window. You’ll now see the button appear within your agenda.
Click ‘Save’ at the bottom of the page once you’re happy with the agenda.
Sharing A OneDrive Document
Go to your OneDrive and select the document you want to share.
Click on “Private” under the Sharing column and a “Manage Access” window will appear. Make sure to select the appropriate setting, either just for your organization or for anyone with the link as needed.
Open the document you wish to share.
Go to the “File” menu, click on “Share” and then choose the “Embed” option.
In the “Embed” menu copy the entire Embed Code at the bottom of the page.
From this point, the steps are the same as for sharing Google Docs – you can follow the instructions from Step 5 in the above section on sharing Google Docs.
Opening the Document in the CircleSpace™️
To open the document in the CircleSpace™️, open the correct agenda and then click the button you just created. This will display the document to everyone in the room. All participants will be able to click into the document and start working together.
TIPP: Hide the agenda bar to create more space and focus (Tools > Group Tools > Hide Agenda Bar).
To close the window, click the ‘X’ in the grey area between chat and agenda. This will close the window for all participants.
P.S: Don’t forget to change the document’s ‘share’ settings back to the original after the session, if necessary!
