The best way to share media, like a website, with your peers is to prepare a button in the agenda ahead of time. However, sharing it immediately in the CircleSpace™️ is very easy, too. All you need is the link:
Copy the URL of the website you want to share. (You can do this by just clicking on the address line in your browser and then right-clicking and selecting ‘Copy’. You can also copy with your keyboard by simultaneously pressing the ‘CTRL‘ and ‘C‘ keys, or ‘Command‘ and ‘C‘ on Mac. )
Open the Tools menu in the CircleSpace™️ and choose the ‘Share document‘ option. Then, right click and select ‘paste’, or press the ‘CTRL‘ and ‘V‘ keys in the space provided.
Pressing Start Sharing will open the website within the CircleSpace™️ for all participants to see.
NOTE: Each participant can independently change the layout between Portrait or Landscape mode by clicking on the three dots under the agenda.
4. To close the website for all participants, click the “X” on the tray below the agenda.
In the CircleSpace™️, you can do things together. When you work together, you collaborate, you share deeply. In this article, you’ll learn how to add a button to your agenda that opens a collaborative Google document – one of the many types of documents that can be shared in the CircleSpace™️.
As long as you have the option to share your documents with anyone (including those that don’t already have an account with the same platform you are using), you can share it in the CircleSpace™️, using the sharing link or an embed code. A couple of examples include Dropbox, Onedrive and Zoho.
Sharing A Google Document
Open the Google document you want to share in your Google Drive and click the ‘Share’ button in the top right corner.
In the window that pops up, click in the box that says ‘Get link’.
Choose the options ‘Anyone with the link’ and select ‘Editor’ from the drop-down menus.
Click ‘Copy link’ and then ‘Done’.
In your agenda editor (on my.circles or in the CircleSpace), click the magic wand icon to display a list of possible button functions.
Select ‘Share document’.
Here you will be prompted to:
Enter a title for the document. This will appear as the text within the button.
Enter a URL. Here, you should enter the ‘share’ link that you copied from your Google document. Alternatively, you can also paste embed links or iFrames into this box.
Click ‘Save’ in the pop-up window. You’ll now see the button appear within your agenda.
Click ‘Save’ at the bottom of the page once you’re happy with the agenda.
Sharing A OneDrive Document
Go to your OneDrive and select the document you want to share.
Click on “Private” under the Sharing column and a “Manage Access” window will appear. Make sure to select the appropriate setting, either just for your organization or for anyone with the link as needed.
Open the document you wish to share.
Go to the “File” menu, click on “Share” and then choose the “Embed” option.
In the “Embed” menu copy the entire Embed Code at the bottom of the page.
From this point, the steps are the same as for sharing Google Docs – you can follow the instructions from Step 5 in the above section on sharing Google Docs.
Opening the Document in the CircleSpace™️
To open the document in the CircleSpace™️, open the correct agenda and then click the button you just created. This will display the document to everyone in the room. All participants will be able to click into the document and start working together.
TIPP: Hide the agenda bar to create more space and focus (Tools > Group Tools > Hide Agenda Bar).
To close the window, click the ‘X’ in the grey area between chat and agenda. This will close the window for all participants.
P.S: Don’t forget to change the document’s ‘share’ settings back to the original after the session, if necessary!
Often we want to share media with the people in our CircleSpace™️. To share information, to review a report, to spark a discussion; you do not have to navigate away from the CircleSpace™️ to look at material together. Here we show you how to include a button in your agenda that opens a PDF in your Circles Space.
Open the PDF you want to share from your Google Drive.
Click the three dots in the top right corner and select ‘Open in new window‘.
Click the three dots in the top right corner again and select ‘Share’.
In the window that pops up, click into the ‘Get link’ box.
Select the option ‘Anyone with the link’ from the drop down and then click ‘Done’.
Now, click on the three dots in the top right corner again and select ‘Embed item’.
Copy the embed link.
In the agenda editor, click the magic wand icon to display a list of possible button functions.
Click ‘Share document’.
9. Here you will be prompted to:
a) Enter a title for your PDF document -this will appear as the text within the button
b) Enter a URL – here you should enter the ‘embed’ link that you copied from your PDF
Click ‘Save’. You’ll now see the button appear within your agenda.
You can edit the words on the button simply by clicking on them and typing.
Click ‘Save’ on the bottom of the page once you’re happy with the agenda.
To display the PDF in the CircleSpace™️, open your agenda and then click the button you just created. This will display the slides to all participants in the room.
NOTE: Enlarge the media window by clicking on the right border and dragging it out. This will only resize it for you, so remember to advise your participants on how to resize their window too!
To close the window, click the ‘X’ on the top right corner. This will close the window for all participants.
