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Quickstart Circles Session Facilitator

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Are you the facilitator for your Circles session? Don’t worry, the Circles space will help you and here are some handy guidelines on how to do things!

In this article you will learn how to use the Circles space technology to run your sessions:

STEP 1: Start your session

STEP 2: Use the agenda

STEP 3: Use the video stream features

STEP 4: Use the text box

STEP 1: Start your session

We advise you to come to the Circles space in advance of your session to familiarise yourself with the features of the Circles space and to get ready to start:

  1. After entering the meeting, you will see a blue background and your agenda space on the right side of your browser window. 
  1. Select an agenda by clicking on the blue pencil icon underneath your circle’s name (here “Wonder Woman’s Circle”) in the agenda space on the right.
  2. Click on “Agendas” and select a template. Hovering over the agendas in the list will display a brief description.
  1. After you make a selection, you will still be in “Agenda edit mode.” You can learn more about how to edit your agenda here. To exit “Agenda edit mode,” click on the blue pencil icon again.

NOTE: To view all agenda sections, click on the arrow to the left of the “Start” button.

  1. When you and your participants are ready, click “Start” to begin the session. A window will pop up.

TIP: If you don’t start on time, indicate how many minutes early or late you are starting so the progress bar is accurate and will help you stay on track.

STEP 2: Use the agenda

  1. The progress bar guides you through sections of the agenda. Click the arrow to navigate to the next section. In picture one, you can see that hovering your mouse over a section, you will see its time indication. If you are behind schedule, the progress bar turns red. Dark green indicates where you are with time and light green shows the section you are in (second picture.)
  1. In the agenda, you can find buttons that trigger different functions in the room when you (or someone else) click them. Here are two examples:
  • Music buttons start playing music for all participants to set a relaxed atmosphere. Each participant can adjust their own music volume by moving the lever up or down and the timer above shows for how long the music has been playing. Stop the music by clicking the button again.
  • Random order assigns a number to each person’s video stream to determine who speaks first, second, third and so forth.
  • To learn more about agenda buttons, read on here.

TIP: Hover your cursor over their video stream and click the top middle symbol to “spotlight” each participant. This clears their assigned number and activates the timer in the top right corner to make sure they stay within their time limit.

Note: If you do not need your agenda, you can also hide it. Click on the little arrow to the left of your agenda. Click that same arrow again to bring back your agenda.

STEP 3: Use your video stream features

When moving your mouse over your own video steam you can find the following five funtions:

STEP 4: Use the text box

There is a text box in the bottom right of your Circles space. By selecting one of the three folders, you can switch between its functions.

Each of the functions help you run your sessions:

  1. The Chat is shared with all people in a room. Under “Advanced” in the left-hand side menu, it can even be downloaded for later reference.
  1. Notes can be reordered, deleted or marked as completed. They are saved in the Circles space until deleted. An overview can be brought into the room through a button in the agenda. Read more about the Notes feature here.

3. The Scratchpad

In a world of physical distance, circles facilitate authentic human connection.

In a circle, 3-12 participants contribute equally, share openly, and push each other to act.

We spent years with academics and practitioners, honing best practices and building a technology platform. Our circles have helped scale peer learning, sustain manager and leadership development, move live training online, onboard new employees, support career development, teach collaboration, and build community.

We’ve been grateful for the support and the referrals from our large corporate partners, schools, and communities who have been hiring us to help design, facilitate and manage Circles programs.

In order to keep up with the interest in our system and technology, please help us understand your needs by answering a few questions.

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