Operations and Experience Specialist

Circles is a startup, based in New York and Barcelona, that delivers a Peer Learning System for companies, communities and schools, at scale. Partnering closely with our clients, we design, launch, and run high-functioning circles that openly share ideas, work through obstacles, and learn to count on each other.

To accomplish this, we’ve built a conference platform – the Circles space – that fosters meaningful conversation through purposeful technology. Our curriculum design, professional facilitation, and data-driven learning offer employees a safe place to learn, explore, and grow with their peers.
Circles was founded in 2017 and has steadily grown into a distributed team of fifteen full-time employees, several part-time colleagues, and stable of independent contractors. This is a full-time staff opportunity based in Barcelona in the Operations & Experience Department.

The Mission

To help the world connect and grow together.


Key Responsibilities

> Supporting our program and customer success management efforts, including the onboarding and activation of new customers.

> Administrative support, including database management, customer record updates, and scheduling of online sessions. 

> Product demonstrations and scheduling follow-ups.

> Collecting customer feedback and data by means of 1-1 interviews.

> Customer support, including live tech support via phone and chat and proactive outreach via email.

> Operational support, including the maintenance of our customer support systems (CRM, dashboards, ticketing, internal database).

> Marketing-related work focusing on the front end of our funnel, including lead generation, qualification, and live sales conversations over email and social media to nurture leads until they reach the right stage.


You’re a good fit if

  • You’re based in Barcelona.
  • Your English is at a professional level (high), and you have good verbal and written communication skills.
  • You have experience in the field of customer success, customer support, and/or operations.
  • You have experience supporting, selling or building a technological product or service.
  • You appreciate flexible hours (keep in mind the unusual hours due to different time zones). This job might require you to to work in the evening (i.e. 3 pm – 11 pm CET).
  • You have a thirst for learning and are happy to dive into new problems with little supervision.
  • You understand what it takes to work for a young start-up company and are willing to go the extra mile.
  • You’re a great team player and enjoy learning from others while helping them to succeed.
  • You are open to doing any job that helps the productivity of the team and you ideally have some experience working within a start-up environment.


You’ll draw our attention even more if

> You have knowledge of and/or experience working within the HR/L&D sector.

> You have knowledge of and/or experience in working with a SAAS model.


What we offer in return

> A chance to join a fast-growing start-up with an ambitious and inspiring mission looking for a way to unlock new ways of learning and growing together. You have the opportunity to be one of the early members of our European team, based in Barcelona.

> The opportunity to work with an international team of experienced entrepreneurs that are passionate about pushing peer learning to a new level and helping people across the globe to have more meaningful, and effective conversations.

> Flexible working hours. We are focused on getting work done, when and where is up to you. While we encourage you to come work at the office, working from home occasionally is totally fine.

> Competitive compensation – initially with a freelance contract with the future possibility of a full-time contract. 

> A desk at one of the coolest co-working spaces in Barcelona.

Interested in applying for this role? Send your CV to jobs@circl.es. We look forward to hearing from you!

In a world of physical distance, circles facilitate authentic human connection.

In a circle, 3-12 participants contribute equally, share openly, and push each other to act.

We spent years with academics and practitioners, honing best practices and building a technology platform. Our circles have helped scale peer learning, sustain manager and leadership development, move live training online, onboard new employees, support career development, teach collaboration, and build community.

We’ve been grateful for the support and the referrals from our large corporate partners, schools, and communities who have been hiring us to help design, facilitate and manage Circles programs.

In order to keep up with the interest in our system and technology, please help us understand your needs by answering a few questions.



Make human connections.

Get in touch to find out how you can get started.